Report Of Birth


The Report of Birth is a declaration of the person furnishing information on the birth abroad of a Filipino child. It is important for Filipinos permanently residing abroad to promptly register with the Consulate the birth of a child in order for such a birth to be registered with the Office of the Civil Registrar General in Manila.

When a child is born abroad to parents who are both Filipino citizens or to one (1) parent who is a Filipino citizen, i.e. one who has not been naturalized as a citizen of a foreign country, the child's birth must be immediately reported to the Philippine Embassy or Consulate which exercises jurisdiction over the place of birth.

Ideally, the birth must be reported to the Consulate within twelve (12) months after its occurrence. When the parents neglect to report the birth within twelve (12) months, the birth may, nevertheless be recorded upon the determination of the consular officer of satisfactory evidence on the authenticity of the report. In these cases, the person who executed the report shall furnish the Consulate with a sworn statement/affidavit surrounding the delay in reporting the birth.


1. The Report of Birth Form (download Form No. 40) should be executed and signed by one or both of the Filipino parents or the attending physician or nurse. The Form must be executed in quadruplicate (four copies): a copy each for the parents, the Office of the Civil Registrar General, and the Consulate. When the birth is reported in person, the Report of Birth will be sworn to before a consular officer. If the Report is sent through mail, the Form shall be signed in the presence of two (2) witnesses.

The Report of Birth form should be accomplished completely by filling in all the information requested. If the information requested is not applicable, write the letters N/A. Write legibly in capital/bold letters. Incomplete forms will be returned and will cause delay in the processing of the application.

2. Original or certified true copy of the Certificate of Birth of the child issued by the Civil Registrar/Recorder at place of birth.

3. Certified copy of Philippine passport(s) of Filipino parent(s) showing that the Filipino parent was a Filipino citizen at the time of birth of the child.

4. Copy of Marriage Contract of parents (if parents are married).

5. If the birth took place more than a year before the actual registration of birth, the Filipino parent should execute and submit a duly notarized Declaration or Affidavit stating the reason(s) for the delayed registration of birth.

6. Processing fees and other pertinent information: click here


Each document mentioned in the above-cited list should be submitted in four (4) copies, i.e. one (1) original and three (3) photocopies.

For all documents written/executed in a language other than English, a corresponding official English translation done by a certified/sworn translator should be submitted together with the original or its certified true copy. Translated documents must be duly notarized by the local Ministry of External Relations.

The Embassy may require the submission of additional supporting documents, as may be determined by the Consular Officer, in support of the application for registration of birth.

Postal Address of the Embassy

Embaixada da República das Filipinas
SEN 801 Av. das Nações, Lote 01
CEP 70800-910

CONTACT THE CONSULAR SECTION OF THE EMBASSY AT (61) 3224-8694 OR EMAIL AT This email address is being protected from spambots. You need JavaScript enabled to view it. FOR FURTHER QUESTIONS OR CLARIFICATIONS.



+55 61 3224-8694

Embassy Hotline:
+55 61 9 9389-3042  

Email Address:
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SEN 801, Av. das Nações, Lote 1 - Asa Norte - Brasilia/DF - Brazil  CEP: 70800-910

Office Hours

Mondays thru Fridays
9:00 AM to 6:00 PM